1. Information We Collect

a) Personal Information

• Applicant: When you create an account or use our services, we may collect personal information which are necessary for the provision of our services and your use of our website such as your name, birthdate, email address, mobile or telephone number, work experience, educational background, personal preferences, and any other personal information relevant to your use of our services and/or website.
• Character Reference Information: If you are an applicant who wishes to add character references to your profile, you will be required to provide their names, affiliations, mobile or telephone numbers, emails, designations, and other relevant details. These information are included as part of your job application, and prospective employers may contact these references to verify your qualifications and suitability for positions you apply for. By providing these information, you confirm that you have obtained the necessary consent from your character references for sharing their data with us. Furthermore, you agree to indemnify, hold harmless and defend us, including our directors, officers, employees, agents, and representatives from and against all costs, losses, claims, damages and liabilities, including reasonable attorney’s fees, suffered or incurred in connection with any claims, demands, or suits, or other actions arising from a willful breach of such representation.

b) Entity/Employer Information: Entities and employers who utilize our platform are also required to provide specific information, including but not limited to the following: entity or employer name, business affiliation, contact information, name of authorized representative, company description, principal place of business, industry type, and other relevant information necessary for posting job opportunities and conducting recruitment activities.

c) Non-Personal Information: In addition to your personal information, we may collect non-personal information about your interactions with our website, including your IP address, browser type, device information, operating system, and browsing activities. These data help us analyze user trends and patterns, improve our services, and enhance your user experience. They are collected to optimize our website and tailor our services to better suit your needs.

2. How We Use Your Information

We process your personal information for the following purposes:

a) Job Matching: If you are an applicant, we use your personal information to match you with job opportunities posted by employers. This includes using your work experience, educational background, and personal preferences to identify suitable job listings and present them to you. If you are an employer, we use your personal information to create and manage job postings on our platform, and to manage job applications received for your job postings. This includes facilitating communication between you and the applicants.

b) Job Applications: When you apply for a job through our platform, your personal information is shared with potential employers to facilitate the application process and to enable them to assess your qualifications for the job.

c) Communication: We may use your contact information, such as your email address and phone number, to communicate with you about job opportunities, updates to your account, and other relevant information related to our services.

d) Notifications: We send notifications about job matches, application status, and other relevant updates based on your preferences and settings.

e) User Account Management: Your personal information is used to manage your user account, including account verification, password resets, and account recovery.

f) Improvement of Services: We analyze the usage data collected from your interactions with our website to improve our services, user experience, and to provide better job matches and relevant content.

g) Marketing and Promotions: We may use your personal information to send you promotional offers, newsletters, and other marketing communications if you have opted in for such communications. You can unsubscribe or opt out at any time.

h) Legal and Compliance: We may use your personal information as necessary to comply with legal obligations, resolve disputes, enforce our terms of service/use, and protect the rights, safety, and integrity of our users and our services.

i) Customer Support: Your information may be used to provide customer support, address your inquiries or concerns, and resolve any issues related to our services.

j) Statistical Analysis: We may anonymize and aggregate personal information to conduct statistical analysis and research for the purpose of improving our services and understanding market trends.

We will seek your explicit consent before sharing your personal information with third parties for any purpose other than those outlined in this notice.

3. Information Sharing

We understand the importance of safeguarding your personal information. However, to provide our services effectively, it may be necessary to share your personal information with the following parties:

a) Employers and Entities: For applicants, your personal information, including your application details, will be shared with employers or entities when you apply for a job posting. This sharing is essential to facilitate the application process and to allow employers to assess your qualifications for the job.

b) Applicants: For employers and entities, the personal information provided by applicants through their job applications, will be accessible to you for the purpose of evaluating job applications and potential hiring.

c) Service Providers: We may engage third-party service providers to assist us in providing our services. These service providers may have access to your personal information to perform services on our behalf, such as hosting our website, conducting analytics, providing customer support, storing data, analyzing data, and sending communications. These providers will have access to your personal information only to the extent necessary to fulfill their designated tasks and are obligated to maintain the confidentiality and security of your data.

d) Legal and Compliance Requirements: We may share personal information as required by applicable laws, regulations, or legal processes. This includes sharing information with law enforcement agencies or government authorities for compliance, investigation, or prevention of fraud, as well as in response to a court order or subpoena.

e) Business Partners and Affiliates: We may share personal information with our business partners or affiliates for legitimate business purposes, such as joint promotions, marketing, or improving our services. However, we will only do so if you have given your consent or if such sharing is consistent with applicable data protection laws.

4. Data Security

a) Data Protection Measures: Our Web Application Firewall (WAF) is a critical component of our security infrastructure designed to protect your data and our systems from potential threats and vulnerabilities. We are committed to protecting your personal information and have implemented appropriate technical and organizational measures to safeguard it from unauthorized access, loss, misuse, alteration, or destruction. These measures include the following:

• Encryption: User data transmitted between your device and our website is encrypted using industry-standard encryption protocols (e.g., HTTPS) to protect against unauthorized interception or tampering.
• Access Controls: Access to user data within our organization is limited to authorized personnel who require it for legitimate business purposes. We employ robust access controls, including authentication and authorization mechanisms, to ensure appropriate data handling and prevent unauthorized access.
• Security Assessments: We conduct regular security assessments and vulnerability testing to identify and address potential weaknesses in our systems. This ongoing process helps ensure that our Web Application Firewall (WAF) and overall security infrastructure remain robust and effective.

b) Security Disclaimer: While we take these measures to protect your personal information, it is important to note that no method of data transmission over the internet or electronic storage is 100% secure. Therefore, we cannot guarantee the absolute security of your data. We continuously work to enhance our security measures and protocols to minimize risks, but the inherent nature of online data transmission involves some level of risk.

5. Cookies and Tracking Technologies

a) Cookies: We employ cookies, web beacons, and similar tracking technologies to enrich your browsing experience on our platform. These technologies serve various purposes, including:

• Personalization: Cookies allow us to personalize content and services, tailoring them to your preferences and past interactions with our website.
• Trend Analysis: We use tracking technologies to analyze trends and patterns, helping us understand how users interact with our website and improve our services accordingly.
• User Control: You have the ability to manage the use of cookies through your browser settings. You can opt to control or delete cookies from your device. However, it's important to be aware that disabling cookies may impact the functionality of certain features on our platform.

b) Geolocation Tracking: We use geolocation tracking which involves the collection and utilization of your device's location data. This information allows us to provide location-based services and customize your experience on our platform.

• Permission and Consent: Prior to collecting and using your geolocation information, we will seek your explicit consent. This consent may be obtained through your device settings or through a separate prompt when you access our website.
• Methods: Geolocation information may be collected through various means, including GPS, Wi-Fi signals, IP address, and other sensors or technologies available on your device.
• Purpose and Benefits: Geolocation tracking serves several valuable purposes, such as:
  • Location-Based Job Search: It enables us to deliver job search results based on your current location, making your job search more relevant and efficient;
  • Job Recommendations: We can recommend job opportunities that are in proximity to your current location, improving the chances of finding the perfect job near you;
  • Localized Content: Geolocation tracking assists in providing localized content, such as news, events, and other relevant information tailored to your location.
• User Control: You have the power to manage geolocation tracking by adjusting the settings or permissions on your device. However, please be aware that denying or disabling geolocation tracking may limit your access to certain location-based features and services on our platform.

6. Your Privacy Choices

a) Account Settings

• Review and Update: We empower you to review and update your personal information easily through your account settings. Ensuring the accuracy and currency of your information is essential for a seamless experience on our platform.

b) Communication Preferences

• Manage Preferences: You have the flexibility to manage your communication preferences according to your needs. This includes the ability to opt out of marketing emails or notifications. While you can customize your communication settings, please be aware that certain essential service-related messages, such as account updates and job application confirmations, will be sent to you to ensure you stay informed about your interactions on our platform.

c) Data Access and Deletion

• Access and Correction: You have the right to access your personal information, ensuring its accuracy and completeness. You can also correct or update any information that may be inaccurate.
• Data Deletion: If you wish to delete your personal information from our records, you have the option to request deletion. Please note that certain legal obligations or legitimate business purposes may necessitate the retention of specific data even after your request for deletion.
• Assistance: If you require any assistance with accessing, correcting, updating, or deleting your personal information, our dedicated support team is readily available to assist you. Please reach out to us using the contact information provided below. We are committed to promptly addressing your requests and ensuring your privacy preferences are respected.

7. Retention of Personal Information

a) Data Retention Policy: We maintain a structured data retention policy to ensure that personal information is retained only for as long as necessary to fulfill the purposes for which it was collected, in compliance with legal obligations, and to support legitimate business interests.

b) Retention Periods: The retention periods for personal information may vary depending on the nature of the information and its purpose, as follows:

• Applicant Data: We retain personal information provided by applicants for as long as their user account is active and for a reasonable period after account closure to address any potential issues. Unless a longer retention period is required by law, we retain this data for a period of 5 years.
• Employer or Entity Data: Personal information provided by employers or entities is retained for as long as their user account is active and, where applicable, for a reasonable duration after account closure for legal and audit purposes, up to a maximum of 5 years.
• Job Application Data: Data related to job applications submitted by applicants is stored as long as required for the application process and for a reasonable period thereafter, up to 5 years, to facilitate communication between applicants and employers.

c) Legal Requirements: In certain cases, legal requirements, such as tax and accounting regulations, may necessitate the retention of personal information for a specific period. We comply with such obligations, retaining data for a period of up to 5 years, while safeguarding your data.

d) Business Interests: We may retain certain personal information to support our legitimate business interests, such as data analysis, internal record-keeping, and improvement of our services. In such cases, we ensure that the data is used only for relevant and lawful purposes and is retained for no longer than 5 years.

e) Data Deletion Requests: You have the right to request the deletion of your personal information in accordance with applicable data protection laws. When we receive such a request, we will evaluate it against our retention policy and promptly act in compliance therewith.

f) Data Minimization: To align with data protection principles, we collect and retain only the personal information necessary for the purposes defined in this notice. We do not retain data longer than required for these specific purposes.

g) Data Security During Retention: During the retention period, we maintain appropriate technical and organizational measures to protect personal information from unauthorized access, loss, misuse, alteration, or destruction.

8. Consent to Use and Processing of Personal Information

a) Voluntary Consent: By using our website and services, you voluntarily consent to the collection, use, and processing of your personal information as described in this Privacy Notice. Your use of our platform constitutes your acknowledgment and acceptance of our data practices.

b) Purpose of Consent: Your consent allows us to provide you with a seamless and tailored experience on our platform. It enables us to match applicants with employers, deliver personalized content, and improve our services based on your preferences and interactions.

c) Withdrawal of Consent: You have the right to withdraw your consent at any time. If you choose to do so, it will not affect the lawfulness of any processing conducted prior to your withdrawal. You can typically withdraw consent through your account settings or by reaching out to us using the contact information provided below.

d) International Data Transfers: If you are accessing our platform from a location outside the Philippines, you consent to the transfer of your personal information to the Philippines and its processing in accordance with this Privacy Notice.

9. Rights of Data Subject

In accordance with the Data Privacy Act, we shall respect and uphold your rights as data subjects. For more information about your rights, kindly refer to National Privacy Commission's webpage at https://privacy.gov.ph/data-subject-rights/.

10. Notice Updates

We reserve the right to amend and/or update this Privacy Notice as needed to reflect changes in legal requirements, evolving business practices, or to ensure the continued protection of your personal information. The revised notice will be posted on our website, and the "Last Updated" date at the top will indicate the effective date of the changes. We encourage you to periodically review the notice for any updates or modifications. Your privacy rights and protection are fundamental to our commitment to data security and respect for your personal information.

11. Contact Us

If you have questions or concerns about your data privacy rights or wish to exercise any of these rights, you may contact our Data Protection Officer at:

PCES Inc. Level 10-01, One Global Place, 25th St. corner, 5th Ave., Bonifacio Global City, Brgy. Fort Bonifacio, Taguig City 1630
Email: [email protected]
Phone: (02) 8628-2072